Expense Tracking
Knowing what you billed is half the picture. Expenses put the other half in the same system instead of a separate spreadsheet.
Included on the Pro plan and above.
Why Choose This
Expenses are recorded with a category, an amount and a payment method, with the bill attached. Because they sit beside your invoices, income and spend for a period can be read together rather than reconciled at year end.
Income and spend in one place
Expenses live alongside the invoices you raised, so a period's picture does not require exporting two systems into a spreadsheet.
Categories you control
Group spend into categories that match how you actually think about your costs, and edit that list as the business changes.
The bill stays with the entry
Attach the supporting document to the expense, so the proof is on the record rather than in an email thread.
Start from the bank statement
Import a statement and create an expense straight from a transaction line, instead of typing the same figure twice.
How It Works
Get started in just a few simple steps
Set up your categories
A starter set is seeded for you; add, rename or remove categories so they match your chart of accounts.
Record the expense
Date, amount, category, payment method and supplier, with GST details where the spend carries input tax.
Attach the bill
Upload the invoice or receipt against the entry so the supporting document is retrievable later.
Read the summary
Expense reports total spend by category over a date range, so you can see where the money actually went.
Feature Deep Dive
Everything you need for seamless compliance
Custom expense categories
A seeded default set you can extend or trim, so categories reflect your business rather than a generic template.
Bill attachments
Store the supporting invoice or receipt against the expense record for later retrieval.
Bank reconciliation
Import a bank statement, match lines against existing records, and create an expense directly from an unmatched transaction.
Expense reports by period
Summarise spend by category across a date range to see the shape of your costs over a month, quarter or year.
GST details on the entry
Capture the tax on a purchase where it applies, so input tax is recorded rather than reconstructed later.
Billing-profile scoped
Expenses belong to a billing profile, so a business running two GSTINs keeps their books apart under one login.
WeSaveTax vs Others
See how we compare on what matters most
| Feature | WeSaveTax | Spreadsheet | Separate expense apps |
|---|---|---|---|
| Sits next to your invoices | |||
| Bill attached to the entry | |||
| Created from a bank statement line | Partial | ||
| Category totals over a period | Manual | ||
| Scoped per GSTIN / business | Manual | Partial |
Frequently Asked Questions
Quick answers to common questions
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Ready to Get Started with Expense Tracking?
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